AI for Community Groups
The Prompt Library
Every prompt from the workshop, in one place. Copy it, paste it, change it to suit your group. Nothing here costs money.
Everything else on this page assumes you have done this bit first. It takes about ten minutes and you only do it once.
Work out how your group sounds
Paste in three things you have already written. Newsletters, Facebook posts, emails to members. Anything real.
Here are three things our group has written to our members. Describe our tone of voice in five words, then write five rules that would help you write exactly like us. Keep it short. [paste three newsletters, posts or emails]
Let it interview you
The best ten minutes you will spend. It asks better questions about your group than you would think to ask yourselves. Two committee members and a cup of tea.
You have our group's file. I want to make it much richer. Interview me one question at a time to fill the gaps: who we serve, what makes us worth joining, our history and achievements, and what we need right now. Ask one question, wait for my answer, then ask the next. Keep it to about ten questions. At the end, write the whole thing back as one organised document.
Check your group file is any good
Run this after you have written the file. It will tell you what is still too vague.
Read our group's file and tell me what is missing or too vague. What would you still need to know to write a really good newsletter for us? Ask me for those things.
Callouts, thank-yous, role descriptions, and the check-in you keep meaning to send.
The volunteer helper
Paste this in once, under your group file. Then just ask for what you need in your own words.
You help us with volunteers. Depending on what I ask for, write: a recruitment callout for a role we need filled, using what makes us worth joining and being honest about the time involved; a thank-you message, warm and specific rather than generic; a check-in to someone who has gone quiet, with no guilt in it; or a short role description. RULES: never overstate the time commitment. Never invent what a volunteer has done. Keep it plain and human, no corporate language. I will read anything before it goes out.
Then just ask
Three examples of what you type after the helper is in. Ordinary sentences are fine.
We need someone to take over the roster, about two hours a month. Write a Facebook post asking for help. Write a thank you to Margaret, who has run the raffle at every event for six years. Someone stopped coming about a month ago. Write a gentle check-in with no guilt in it.
Rough notes into actions. A person still decides, always.
The meeting notes helper
Paste this in, then paste your rough notes underneath.
You help us with meeting notes. When I paste in rough notes from a meeting, give me back: (1) a clean summary of what was discussed; (2) a list of actions with who is doing each one and by when; (3) anything raised that did not get resolved, flagged for next time. RULES: only use what is in my notes. Never invent a decision, a name or a date. If who is doing something is unclear, list it as unassigned rather than guessing. This is a draft for the committee to check, not the official minutes.
Build an agenda
From a list of things that need covering.
Here is a list of things we need to cover at our next committee meeting. Turn it into an agenda with rough timings, grouped sensibly, with the decisions we need to make marked clearly. Do not add items I have not given you. [paste your list]
Put it in plain English
For policies, funding agreements, or anything written by a lawyer.
Rewrite this so someone who has never been involved with our group would understand it straight away. No jargon, no acronyms unless you explain them. Keep every obligation and deadline exactly as it is. [paste the document]
Forty pages into one
For anything long that landed in the inbox before a meeting.
Summarise this in one page for our committee. Tell me what we need to decide, what the deadlines are, and anything that would cost us money. [paste the document]
One thing happened. Three places it needs to go.
The notice writer
The one most groups end up using every week.
You write our group's notices. When I tell you something that has happened or is coming up, write three versions: (1) a Facebook post, under 80 words, warm and easy to read; (2) a paragraph for our newsletter; (3) a short email to members. All three in our voice, using our file. RULES: do not invent details, numbers or quotes. Do not name any individual member unless I have given you the name. If something is missing that I would need to include, ask me rather than guessing.
What you type in is this ordinary
You do not need to write it well. That is the point.
We had 18 people at Saturday's working bee, got the whole north bed mulched, and Kev brought a cake. Next one is the first Saturday of next month.
Cut it down
For when it has given you three paragraphs and you need one.
Cut this down to [half the length / under 80 words / one paragraph] without losing anything important. Keep our tone.
Paste your group file in first, then the questions straight off the form, word for word.
First draft of an application
It will not finish the application, and you should never send anything you have not checked. It turns a blank page into something you can work with.
Here are the questions from a grant application we are putting in. Using only what is in our group's file, draft an answer to each one. Use our real numbers and our real history. Where you do not have the information you need, write [WE NEED TO ADD THIS] rather than making something up. Keep it plain and specific, no corporate language. This is a first draft for us to check and rewrite. [paste the questions]
Find the holes before the funder does
Run this on your own draft before you submit.
Read our draft answers as if you were the person assessing this application. What is vague, what is unsupported, and what would you want evidence for? List the weakest three answers and say why. [paste your draft]
Before you paste anything
Never paste these in
- Member lists, contact details or addresses
- Anything about an individual member, especially a child
- Anything from a welfare, support or safeguarding conversation
- Financial records, bank details or anything from your accounts
- Anything a member told you in confidence
Two rules for anything official
- A person always decides. It can draft a policy or tidy up minutes. It cannot make a decision.
- Two sets of eyes. Anything going out in the group’s name gets read by a second committee member.